Category: Software

SSO with OpenID Connect

26/9/2023

Added value security:
SSO with OpenID Connect

TimeTool Login without password entry
Over the last few months we have invested a lot of time in the implementation of integrations around user authentication methods. This means that delegated user authentication can be used as an alternative to direct login in TimeTool. This method is known as "Single Sign On" (also called SSO). TimeTool user accounts are linked to other user accounts (via the e-mail address). Thus, for example, a Microsoft account can be used to log in to TimeTool.
This simplifies the operation for users and offers system administrators further possibilities.

The most modern, secure and versatile technology standard is "OpenID Connect", based on the authorisation framework OAuth 2.0 (hereinafter referred to as OIDC). OIDC allows clients (TimeTool) to verify the identity of a user with the help of an authentication server ("Identity Provider", hereinafter referred to as IdP) and, on the other hand, to obtain basic profile information in an interoperable way.

In simplified terms, a login flow in the TimeTool web client runs as follows:

STEP 1
User starts the login flow
By clicking on the SSO button on the login page or by direct call/redirect to the OIDC URL on the TimeTool web server.

STEP 2
User is automatically redirected to the configured IdP of the customer.

STEP 3
The IdP performs the authentication of the user. The user may already be identified there, otherwise he/she must log in to the IdP with a user account managed by the customer and in compliance with the necessary security measures of the customer (e.g. multi-factor SMS code).

STEP 4
TimeTool receives an encrypted identity token from the IdP, which contains the user's e-mail address.

STEP 5
TimeTool checks the token and whether a TimeTool account with this e-mail address exists.

STEP 6
User is logged into TimeTool.

This basically feels extremely technical and complex. However, at the end of the day, SSO integration adds absolute value in terms of security and user experience.

Are you interested in more information about SSO? We are always available for a personal consultation.

Contact

BUDGET SYSTEM EXTENSION MODULE «TEAM»

15/9/2021

Module «team»
Extension with budget system

The functionality around the budget system in TimeTool's workforce planning has been integrated into Release 9. These are functions that were already used intensively in the 90s and offered added value especially to companies with several sales outlets or branches. The features related to budget-oriented planning are thus now also available in the web client.

The budget system opens up the possibility of defining organization- or workplace-specific target hourly values per week. Effectively available resources are presented in real time based on already planned attendances and absences.

Several distribution keys can be entered in the system as part of budgeting and shift planning. The resources to be scheduled are distributed to the corresponding days of the week by specifying percentage values in the form of a distribution key. With the help of this function, additional factors such as visitor numbers, seasonal conditions, weather forecasts or public transport timetables can be taken into account in resource planning. The use of distribution keys is usually based on the experience of the planners and the current conditions of a location.

During the planning process, the previously defined parameters are now available to the planning managers in the shift planning. For the selected planning period, in addition to the planned absences, the already scheduled resources are also calculated and visualized. For each organizational unit and, if required, for each workstation or team, a defined weekly distribution key can now also be activated. This shows the planning users the hourly budget available for the respective day and points out differences between budget and actual planning.

The budget system is particularly suitable for companies with several external locations, where the scheduling is carried out under adherence to specifications such as number of hours or also an amount in CHF. This includes, for example, franchising companies, hairdressing studios or gas stations. Of course, the functionality can also be used for other applications.

Further information
Learn more about the functionality and possibilities of the budget-oriented deployment planning and request more information via our contact form.

Get in touch

PROJECT MANAGER WITH NEW FUNCTIONS

20/7/2021

Module «project»
New functions integrated for the
«project manager» role

Companies that provide services in the form of projects are familiar with this situation: In a classic matrix organization, employees report to both their direct superiors and the responsible project managers. With regard to personal time and absence management, the line manager is responsible. However, the recorded project performance is assessed and approved by the respective project management.

It is precisely for these project management tasks that new functionality has been created in our solution. Using the specially designed project message center, the project management checks recorded bookings for their projects with the initially planned services in a compact and clear manner. Filtering and sorting mechanisms are available for all fields.

The new Project Manager Message Center enables direct comparison of planned and actual values. Thereby, the project management can approve or reject corresponding activities per project by mouse click. In the case of incorrect bookings, the project, sub-project, activity or even the time quantity as such can be adjusted and corrected.

The new functions for the role of project manager are currently still undergoing the final test phase - a release is imminent.

FURTHER INFORMATION
Are you also involved in projects and would like to have recorded services approved by the project manager? We will be happy to advise you and look forward to hearing from you via our contact form.

Get in touch

STAFF PLANNING: FUNCTIONALLY & VISUALLY OPTIMIZED

6/7/2021

Module «team»
Optical and functional revision of the staff planing

As part of the implementation of new functionality, the TimeTool module «team» for staff scheduling has undergone a visual overhaul. In addition to the use of new, more intuitive program icons, the screen layout was also redesigned.

During the planning process, users can now see the hours already planned, the balance at the beginning of the week, and the forecast of the balance at the end of the week for each person. In addition, registered absences as well as the already planned assignments in the selected area are displayed in real time. With the provision of all this data, planning users receive even more important information when planning and thus more bases for making the right decisions.

A compact summary in the form of a daily schedule is provided by the newly integrated daily view. The desired area is called up via the selection options for defined departments, teams, workstations or other specified values. In addition to the planning total per person and day, the display can be shown in different granularity.

Further information
Learn more about the new features in «team» workforce management and request additional information via our contact form. We look forward to hearing from you.

Let's talk

UTERMINAL PROJECT APP

17/3/2021

Have you ever wished to enable your employees to record project and activity times on a stationary terminal? This variant of time recording on projects, objects, activities, departments or cost centers incl. corresponding evaluation is now available to you.

This is possible with our new uTerminal project app, which can be used on your existing or new uTerminal. For the entry on projects, objects, activities, departments or cost centers you don't need a barcode and also no project number. The corresponding elements can be selected and confirmed by means of selection lists. Operation is extremely simple - users are guided through the data entry process.

But where does project time recording on a stationary terminal make sense? This recording variant generates a high benefit especially in those areas where employees do not have the possibility to record on a PC or smartphone or where the recording should take place in real time.

Get to know the new possibilities of the uTerminal and request more information via our contact form. We look forward to hearing from you.

Get in touch

uTerminal >

Product overview >

Success stories >

PIPOCREW - TIME CLOCK TO GO

9/7/2019

pipoCrew, the newest baby of the TimeTool product family, is the time clock for the road. Using RFID badges (Legic, Mifare), the working times of registered crew members can be recorded anywhere and at any time using an Android smartphone, and various evaluations can be viewed live. The communication from the badge to the terminal runs via NFC (Near Field Communication).

pipoCrew is thus ideally suited to changing or temporary workplaces, variable crew members and flexible work models. The time clock to go, so to speak.

Bookings are made and recorded via smartphone (NFC-compatible Android) using the pipoCrew app. And if the phone is not online, the bookings are securely stored offline and automatically transferred when it is online again.

Do you see possible applications for pipoCrew?
We would be happy to start the project together with you - we are looking forward to your CONTACT.

NOTE
pipoCrew works via NFC. The app runs via TimeTool time tracking software and requires the module «time» incl. corresponding licensing as Cloud, SaaS or onPremise solution.

PIPOPRO: NEW WITH IMAGE UPLOAD

15/3/2019

So, finally an end to the confusing paperwork! The «Image Upload»* function (e.g. for medical certificates, expense receipts) in the pipoPRO app makes it possible.

And it works as simple as this: Take a picture of the document/expense receipt, optionally enter a comment and/or assign the picture to a project, subproject or activity, press «Capture». Done.

With time (time recording and absence management) or project, the activity recording module of the pipoPRO app, you can use all licensed features - everywhere, immediately and at any time. The add-on module project, for example, allows you to record working hours directly on projects, sub-projects and/or activities.

Learn more about pipoPRO at: pipoPRO App

* Function «image upload» conditional release 8.0 as well as edition timePRO resp. projectEXPERT, available from April 2019.

SSO with OpenID Connect

Added value security:
SSO with OpenID Connect

BUDGET SYSTEM EXTENSION MODULE «TEAM»

Module «team»
Extension with budget system

PROJECT MANAGER WITH NEW FUNCTIONS

Module «project»
New functions integrated for the
«project manager» role

STAFF PLANNING: FUNCTIONALLY & VISUALLY OPTIMIZED

Module «team»
Optical and functional revision of the staff planing

UTERMINAL PROJECT APP

PIPOCREW - TIME CLOCK TO GO

PIPOPRO: NEW WITH IMAGE UPLOAD

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SSO with OpenID Connect

Added value security: SSO with OpenID Connect

BUDGET SYSTEM EXTENSION MODULE «TEAM»

Module ​«team»Extension with budget system

PROJECT MANAGER WITH NEW FUNCTIONS

Module «project»New functions integrated for the​«project manager» role

STAFF PLANNING: FUNCTIONALLY & VISUALLY OPTIMIZED

Module «team»Optical and functional revision of the staff planing

UTERMINAL PROJECT APP

PIPOCREW - TIME CLOCK TO GO

PIPOPRO: NEW WITH IMAGE UPLOAD

ARCHIVES

CATEGORIES

INFORMATIONEN

MENÜ

INFORMATIONS

MENU

INFORMATIONS

MENU

Added value security:
SSO with OpenID Connect

Module «team»
Extension with budget system

Module «project»
New functions integrated for the
«project manager» role

Module «team»
Optical and functional revision of the staff planing